Kate Roome

Notary Public

As an essential service our office has remained open during the COVID 19 Pandemic and continues to be available to clients. In order to lower risk of transmission for all of us we ask that you follow some simple guidelines visiting. Please do not attend the office if you have not isolated for 14 days after travelling, have any symptoms of COVID infection or any reason to think you could be infected. To reduce the risks of exposure, we ask that only the person or people absolutely necessary to the appointment attend. Masks are not mandatory for clients but are appreciated.

Due to the constraints of COVID 19 we are unable to offer walk-in Notarizations at this time. Please call the office at 778-422-2888 to book a notarization appointment.

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About Us

Kate grew up in the Cowichan Valley, just like the previous three generations of her family. Living in Victoria and Toronto to pursue her education she returned home to make her life in this beautiful community. Kate has enjoyed a few different careers (including working as a horse massage therapist!) and previous to being a Notary was an award winning Realtor at Re/Max of Duncan for six years. Becoming a Notary Public was the perfect way to put her previous experience and love of helping people to use. When she’s not in the office Kate can be found volunteering on the boards of local non-profits, hiking or on the back of a horse. She is passionate about the well-being of her community and is committed member of the Rotary Club of Duncan. Kate loves to travel and is always happy to chat about your latest adventure. Kate thrives on helping clients attain peace of mind, whether they are buying or selling a house or planning for their future.

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The Team

Kate is proud to have the most fantastic team in the office. You can look forward to meeting Alana and Sarah. They will be assisting you with booking appointments, transaction details and communication. A combined 30+ years of conveyancing experience ensures that your real estate transactions go smoothly!

The Furry Employee

When visiting the office you can expect to be greeted by the resident office dog, Maisey. Maisey is a very friendly medium sized dog who loves kids. If your service dog is going to attend your appointment with you or if you are concerned about meeting a new dog in the office please let us know before hand and we will make appropriate arrangements.


Our office is accessible and welcoming to everyone. If your kids will be with you they can expect to find a fun basket of toys to keep them busy. However, please be aware that some topics discussed during our estate planning interview may not be suitable for small ears and do require some concentration. You may want to consider arranging a sitter.

At Your Service

Wills and Estates

Having a Will is the basis for a good estate plan. Save time, money and grief by planning ahead. If you haven’t got a Will or your Will is old, come in and see me; you’ll be surprised at how easy it is to get one of life’s most important documents done. Don’t know who to appoint as an Executor? Ask me about professional executor services.

Personal Planning

Decisions about our health care can be some of the toughest we need to make. Representation Agreements and Advance Directives help to ensure your wishes about your health are followed when you’re not able to express them yourself. Not only do these documents offer you peace of mind but they help your loved ones to make decisions on your behalf.

Powers of Attorney

Making a Power of Attorney means your legal and financial affairs can be taken care of when you’re not able to do it yourself. Planning an extended international trip? Anticipating medical issues that may prevent you from handling your own affairs? A Power of Attorney can be tailor-made to meet your current and future needs.

Real Estate Transactions

Extensive experience in the real estate world means that I can ensure your Refinance, Purchase or Sale goes smoothly and every detail is attended to. I can also help you with Ownership changes, Family Transfers and Easements.


Unfortunatly at this time, due to COVID-19, we are not offering walk-in notarizations.

Please attend with two pieces of valid ID, at least one with a picture. Cost for most notarizations is $40 for the first document and $12 for each additional document (inclusive of tax). Examples of documents suited to this service are ICBC Statutory Declarations, Travel Letters for Minors, Proof of Life documents, etc. Please call for appointments for out of office or out of province real estate transactions, oil leases or other more complicated matters.

Let's Get In Touch!

Office hours are Monday to Friday 10-4.

We are closed on Statutory holidays. It is possible to book appointments after hours and/or off site for some services but additional fees will apply and we do need plenty of notice.



Kate Roome Notary Public
Suite 200 - 394 Duncan Street
Duncan BC V9L 3W4


Our office is fully accessible for those using wheelchairs or other assistance devices. There is an elevator located at the Duncan Street entrance and a level entry from the Coronation Street entrance (located toward the rear of the building).

Location/Ancillary Services

You’ll find our welcoming office located on the second floor (#200) of the Cowichan Professional Building on the corner of Coronation Ave and Duncan Street in downtown Duncan. The Post Office and Monk Office is located mere blocks away offering convenient courier and postal services. Parking can occasionally be a challenge in our neighbourhood but the train station parking lot accessed from Canada Ave and Queens Road usually has short term free parking available.


  • What ID do I need to bring with me? Any time that you need to see a Notary you will be asked for ID. You will need two pieces of valid ID, at least one will need a picture (driver’s licence, care card, fire arms licence). If you are purchasing real estate or refinancing a property you will also need to bring proof of your SIN (SIN card, T4, Notice of Assessment, official document that shows your name and entire SIN).

  • Why do you need my SIN? Notaries are required by law to gather this information under the Proceeds of Crime (Money Laundering) and Terrorist Financing Act (PCMLTFA).

  • I want to make a will, what do I do? We’d love to make you a new Will. Call the office to book an instruction appointment. Expect to visit with Kate for about 45 minutes to an hour. You’ll need to bring your ID, the full legal names and addresses of anyone you are going to name as Executors or Guardians of minor children. Once we’ve drafted your documents and had you review them we’ll book you for a second short appointment to sign.

  • I have an old Will and just want to make a few changes, can Kate make me a codicil? No, codicils can be very problematic. If you need to make changes to your Will you should make a new one.

  • Who else should come to my Will or Personal Planning appointment? If you and a partner are making Wills and other Personal Planning documents you can and should attend together. Generally I will ask anyone else to leave for the duration of our meeting.

  • I drafted my own Will and want Kate to notarize it, will she? No, I do not notarize home drafted Wills or POAs.

  • I want Kate to notarize my separation agreement, will she? No, I do not notarize separation agreements. BC Notaries do not practice any family law and this includes notarizing separation agreements.